Case studies
Featured Case Study:
A client requested competitive bids for a 180-site Clinical Trial scheduled to have 60 locations in the US, 50 in Europe, 30 in South America and 40 in Asia. The RFP specifically requested bids for a three meeting program, leading off with a joint US and South American program in Miami approximately three months out.
The structure of the meeting required each site to bring three participants. Each would be required attend 2 ½ days of meetings. A full day CRA Training Session would precede the meeting. Separate meetings were proposed for European and Asian Attendees at venues to be determined as site selection was completed. The RFP called for preparation of a budget, but was silent as to whether that budget should include Program Production, Dedicated Audio-Visual Services, Binder and Protocol Printing, or a host of other elements which might have been identified.
The RFP was drafted by a committee consisting of the Study Manager, a procurement representative, an accounting representative, and another clinical scientist. A round of oral presentations was scheduled for conference-planning companies which made “the cut” by presenting viable solutions.
How do you respond to this RFP?