Summit Management Services, the name you have trusted to deliver
high-touch, personalized, and world-class service
for your traditional live events…
is also
Incorporating new, innovative technologies to adapt your programs to the NEXT Normal.
Fill out the form below to request a complimentary consultation to address your post-COVID meeting needs.
Check out our blog series,
“Are Your Meetings Ready for the Next Normal?”
Navigating the NEXT Normal of Disrupted Clinical Trials
With most activities associated with clinical trials being disrupted by COVID 19 restrictions, Summit Management is offering a suite of services to help your study team perform essential tasks efficiently and effectively.
With our experience in meeting best practices and meeting production expertise, your team won’t miss a beat while performing important clinical trial work.
Summit Management can transform Face-to-Face Conferences into:
- Virtual Investigator Meetings
- Virtual Study Booster Meetings
- Virtual Training Sessions
- Virtual Ad Boards
Transform Internal Meetings into:
- Virtual Team Meetings (Incorporating “Best Communication Practices”)
We can even help with:
- Virtual Site Monitoring
- Study Site Training & Engagement
The Next Normal of Safe Meetings
Above and beyond hotel and meeting venue safety protocols, we employ best practices that prioritize health and safety in all aspects of the meeting experience. More than ever, the role of a meeting planner is essential to ensure that all of the latest CDC and WHO guidance is followed when planning a hybrid or eventually, traditional face-to-face event. Some of the established safety protocols we are already incorporating include:
Individually wrapped microphones
Temperature checks before entrance to the meeting room Full pre-meeting mitigation and attendance waivers
Meeting room and meal function space social distancing set up
Meeting room and meal function space cleaning and ionizing in line with industry standards
Food and beverage safety (no buffets, covered plates, coffee station attendants)
Contactless onsite registration and paperless meeting materials
PPE to include facemasks, hand sanitizer, safe distance floor guides and plastic sneeze guards
We also work with your team and our tech experts to design the safest, most efficient and economically feasible socially distant floor plan to your meeting attendees can feel safe and comfortable in any meeting space.
Risk Mitigation After the Crisis Ends
Once travel and business restrictions are lifted, Summit is your trusted partner to plan face-to-face events with confidence, knowing that you are covered in the event of future potential COVID 19 disruptions.
Meeting Venues
- Summit has the experience to negotiate your meeting contracts to protect against unforeseen events, including effective cancellation/rebooking terms in case of “force majeure” events.
Meeting Travel
- Summit has access to fully refundable, and less restrictive airfare, both domestic and international, not readily available online to the general public. This will limit your cost exposure should the meeting cancel.
- We’ll also expertly manage any potential post-cancellation reconciliation of air travel expenses
Meeting Technology
-With the latest in meeting technology, let Summit show you how we can stimulate onsite attendee participation with “second screen” technology.
– At the same time, we’ll help you plan for potential disruption with a variety of virtual platforms tailored to your company’s needs.
At Summit Management, we never stop working for you!
“Joe and his company (Summit) provided outstanding international meeting logistical services to the research division within our company. Joe and his team provided service for meetings with internal and external attendees, many of whom were very demanding. The computer technology that Summit utilizes to manage everything from sourcing to invitations to on-site logistics to the final reconciliation is very impressive. I highly recommend Joe and his team.”